Cost Of Wedding Cupcakes For 100 Guests: How Much?

Last Updated on November 21, 2021 by Guillermina

Today, we’re going to be looking at the cost of wedding cupcakes for 100 guests. Cupcakes are becoming increasingly popular at weddings. Whether you’re having cupcakes as a replacement for a wedding cake, or you’re serving cupcakes in the evening as an extra dessert – they’re a great dessert.

Most people like cupcakes and ordering a few different flavors is the perfect way to cater to as many guests as possible. But how many do you need? How much should you be setting aside from your budget? Let’s take a look.

Wedding Cupcakes Price – How Much Does It Cost?

The cost of cupcakes entirely depends on the style and flavor of your cupcakes of choice. On average, if you’re looking at mini cupcakes, it will be around $1-$2 per cupcake. And for standard-size cupcakes, it can be anywhere between $2-$4 per cupcake.

If you opt for a standard vanilla cupcake with frosting and no decoration, you’ll be looking at the lower end. However, if you’re looking for a vegan red velvet cupcake with edible glitter and decoration – of course, it’s going to cost more.

 how many cupcakes for a wedding

It’s important to note that when ordering in bulk, some bakeries will offer a discount if you order over a certain amount. That discount can range anywhere from 5% too much higher – so it’s definitely worth asking. The price will also depend on the bakery you order from. If it’s a well-established bakery, expect to pay more.

TOP TIP: When ordering your cupcakes from a bakery, try to avoid telling them it’s for a wedding. Once you mention the word “wedding”, the price tag is often much higher than if you tell them you’re ordering for another occasion, like a birthday.

How Many Cupcakes For A Wedding?

Again, the answer to this all depends on how many guests you’re having. And you’ll also need to take into account if you’re having any other desserts, how many flavors you’re having, and what time of day you’re choosing to serve them. All of these factors will affect how many cupcakes you will need.

On average, it’s predicted that you’ll need 1.5 standard-size cupcakes per guest or 3 mini cupcakes per guest. However, if your budget simply can not allow for that, one cupcake per guest (plus a few spares) and 2 mini cupcakes per guest are certainly doable. Just don’t expect any leftovers at the end of the night!

 wedding cupcake pricing

Calculate This has an amazing Cupcake Calculator, which enables you to enter how many guests you’re having, how many cupcake flavors, and if you’re having any other desserts. It then predicts a figure based on your answers. For example, 1 flavor, for 100 guests, with no other desserts – they predict you’ll need 150 standard size cupcakes. However, if you’re having more than 1 flavor, for 100 guests, with no other desserts – they predict you’ll need 200 standard-size cupcakes.

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Do I Need More Than One Flavor?

It’s advised that you have more than one flavor, in fact – the general advice is to have 3! But it’s a personal choice and if you only want to have one flavor, that’s also okay.

An important note to bear in mind is dietary restrictions. It may be best to have a gluten-free/vegan cupcake option available if you have any guests with those restrictions. I’m gluten-free myself and I like to enjoy cupcakes too!

TOP TIP: If you can not afford more than one flavor, have a few different colors of frosting to make it appear as though the cupcakes aren’t the same.

How Far In Advance Shall I Book My Cupcakes?

 wedding cupcakes price

I can not stress enough that bakeries fill up early! Especially for items like cupcakes. And with the volume you’ll likely be ordering, the more notice you can give, the better. It’s recommended that you start your research at least 6 months prior to the wedding and secure them with a deposit or contract with at least 4 months to go. However, if you’re able to lock in your vendor earlier, go for it! Most couples also like to have a tasting session before they make any final decisions, which most bakeries should offer.

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How Far In Advance Can You Make Cupcakes?

If you’re making your own cupcakes, you won’t have the worry of having to book! And the wedding cupcake pricing will definitely be much lower if you’re making it themselves. However, you will still need to use the cupcake calculator to ensure you’re making enough.

Betty Crocker has a great timeline if you’re making your own wedding cupcakes! Her countdown looks similar to this:

  • 3 Months Prior. Start testing recipes. Practice at least a few times and taste the results. Once you’re happy with the recipe, make sure you test how they taste after being frozen, and then thawed.
  • 1 Week Prior. Bake the cupcakes. Cool, wrap, and place them in the freezer, ready for the big day.
  • 2 Days Prior. Take them out of the freezer and leave them to thaw.
  • 1 Day Prior. Frost and decorate in any way you choose.
  • The Big Day! Transport, display and serve to your guests.

You’re probably going to need some help with every step of the way if you’re making 100 plus cupcakes, so don’t be afraid to ask for support from your family and friends!


I hope this article has helped with the cost of wedding cupcakes for 100 guests and answered any other questions you may have about wedding cupcakes and their pricing. If you’re already having a wedding cake or other desserts, it’s not expected to have wedding cupcakes at all, so there is no pressure to have them – but they do make a tasty treat; especially in the evening.

Did you have cupcakes at your wedding? Or do you plan to? If you’re happy to share prices, please let me know in the comments below. You may be helping out future brides and grooms with their own cupcakes. Sharing is caring!

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